GTD Tip: Jott Easy Notes to Self

GTD Tip Jott

In The Four-Hour Workweek, Tim Ferriss advocates radical outsourcing of your life, going so far as to have a personal assistant in Bangalore handle all those nagging details. Whether you go that far or not, one thing all personal productivity and life enhancement gurus say is you need to start by gathering those details into one place, so you can decide whether to handle them yourself or delegate.

In Getting Things Done, David Allen says you should have as few inboxes as possible, but as many as you need, so you can capture all your ideas and projects in a place where you can be sure to process them later.

I personally rely on email as my main inbox (you have to have a physical inbox, too), so I try to get everything possible into my email, where I can move it to appropriate Context, Project or Tickler folders. So when I get an idea if I’m out and about, and I don’t have my trusty PowerBook with me, I typically have pulled out the Blackberry and sent myself an email for later triage.

Thanks to a tip from Michael Hyatt, I now have a better way of doing this for some circumstances. He recently highlighted Jott.com, a free service that takes dictation on your voice messages and sends the transcription to your email inbox. I tried it, and even with my Minneso-o-o-o-otan accent, it does pretty well. Here are a few examples from this morning:

One of cardinal principles of David Allen’s getting things done system is that you need to get everything out of your head and into an external trusted system.

Perfect. Didn’t capitalize the book title, but what would you expect?

I used to use my BlackBerry and hunt and pack key by key to send myself an e-mail with whatever idea it was that had come into my head. Now, instead I can just call this 800 number and it recognizes my caller ID and sends me an e-mail.

One misspelling, but still not bad at all.

One problem I see with this, although it’s not a terrible problem, is that the limit on the length of the message seems to be a little short. So, what we have coming will sometimes be a series of smaller e-mails instead one longer post.

Gotta like that! Used “it’s” instead of “its.” Smart.

I’ve got this set up as a one-touch speed dial on my cell phone. It won’t work from my office phone because the caller ID is the same for every extension, and its the caller ID that tells Jott.com where to send the transcript. But then again, if I’m at the office I can just pull out the laptop and add the note.

Another bonus: if for some reason the transcript was horribly mangled, jott.com lets you listen to the audio file, too.

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Video On Demand is Amazingly Cool

As part of our cable internet package we got a reduced-price trial of the HBO, Showtime, STARZ and Cinemax movie packages.

With the holiday this weekend, we had a family movie festival, and it was SO neat to pick the movies we wanted, when we wanted them, instead of the old days when you had to have a program guide. Being able to hit the pause button, or to rewind to catch missed dialogue, or coming back to catch the end of a movie after leaving for a graduation open house, was fantastic.

Of course, I remember the old days, when if you missed Rudolph the Red-Nosed Reindeer, you had to wait until the next year to see it again.

My wife’s grandfather was born in 1898 and died in the 1990s, and we always used to marvel at how things had changed during his lifetime, from the Wright Brothers’ first flight to space travel.

But think about it: I bought my first Apple IIe in 1984, with 64K of memory. My brother-in-law bought a 5 megabyte hard drive for $1,800. I bought a flash drive/key chain with 200 times as much storage at one of those day-after-Thanksgiving sales last year for $10.


I bought a monster boom box in 1980 for $270. That’s $713 in today’s dollars. It could hold one cassette at a time. Today my $300 iPod can hold 15,000 songs. And instead of having to go to the library to look for the information to compose this paragraph, I can get it by Googling the phrases “60 gigabyte ipod how many songs” and “consumer price index 1980.”

And even if I can’t buy the Rudolph movie on iTunes (yet), I can hear Burl Ives crooning the theme song for 99 cents in just a few seconds. And I can go to YouTube and find parody videos like this one:

[youtube=http://youtube.com/watch?v=MvWVzjBfrn0]

When I was growing up Captain Kirk and Mr. Spock had personal communicators, and George Jetson had a picture phone. Now (almost) all of my kids have cell phones with cameras and video capability. We have web chat. My Dad has a camera built into his laptop for video chat.

And of course, through services like WordPress.com, we can publish our observations to the world (in color) for free. No printing cost. No distribution cost. And we can include video.

We talk a lot today about “Death by Powerpoint.” But I remember overhead transparencies. And 35mm slide carousels. And filmstrips.

Grandpa George saw lots of things change in his lifetime. The last couple of decades have brought changes at an even more breathtaking pace, and rate of change is accelarating.

Ultimately, it goes way beyond the fact that we can watch Raising Arizona, The Man in the Iron Mask, and Mission Impossible III on our timetable. With YouTube and other web video sites, and iTunes, and TiVo, the number of “channels” available to anyone with broadband internet (and that’s more than half of the population) approaches infinity.

The implications for people in public relations or corporate communications are immense. We need to make our message something people want to see and hear instead of interrupting with ads. And more importantly, we need to remember that it’s a conversation, and hear what our customers are saying.

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Land Lines, Snail Mail and Dead Media

It’s fitting to read this in the Star Tribune on the day the U.S. Postal Service raises the First Class stamp rate to 41 cents.

More than a quarter of young adults have only cell phones, making them the leading edge of a strengthening move away from traditional landline telephones, a federal survey showed Monday.

Overall, the portion of adults with only cell phones grew by more than 2 percentage points in the latter half of last year to nearly 12 percent, an expansion rate that began in the first part of 2006 and was double earlier rates of growth. One in four people aged 18 to 24 had only cell phones, as did 29 percent of those 25 to 29, the study showed. The percentages declined with age after that, with 2 percent of those 65 or older having only cell phones.

We must be young at heart; our family has been sans land line for about a year… ever since we discovered most of our cell phone minutes were consumed by calls from our home land line. We ported the number to a cell for an extra $10 a month, and saved $35 a month by getting rid of the land line.

I wonder whether my kids will ever have a land line. Why would they need one? My daughter and son-in-law each have a cell, but no land line. The only way I can see myself going back is if DSL becomes a strong alternative to cable internet, and when enough video content becomes available through streaming services or downloads. If the phone company’s DSL throws in calling along with the monthly bill for internet, I might take advantage.
It just goes to show that competition beats a regulated monopoly hands down. FedEx and UPS own the package delivery business. Texting and IM are replacing email (especially among young people), which obliterated the fax (as Michael Hyatt has observed), which was the first major challenge to the first class letter. As Hyatt put it, in reflecting on the oddity of receiving a letter which had no email or phone contact included:

I also thought, What a hassle. First, the letter sat in my inbox for several days. Why? Because I assume that anyone who wants a quick answer to something sends an e-mail or leaves a voice mail. About the only letters I get any more are direct mail solicitations or solicitations for charitable contributions. I assume that the only reason these don’t come via e-mail is either the sender doesn’t have my e-mail address or, even if he does, doesn’t want me to regard it as spam.

The only way to reply to this author was to send an actual letter. Talk about “blast from the past.” I probably don’t send more than half a dozen letters a year. Even then, it’s usually because it’s a legal matter that requires this kind of documentation. It’s hard to believe that in 2007, anyone is still sending letters. Snail-mail—at least for most business correspondence—is dead.

People just don’t have the time for an “inquiry-response cycle” that takes weeks. Even faxes are dead. In the 1990s, fax machines were cutting edge technology. Today, they are about as useless as an electric typewriter. I can’t even remember the last time I sent or received a fax. I still subscribe to eFax.com, which allows you to send and receive faxes on your computer, but even that sits idle. In today’s world, even a fax is too much hassle.

E-mail is dramatically shortened the response cycle. Instant messaging is only raising the expectations. People send e-mails and expect a response within hours. In the 90s, when I owned my own company, my partner and I had an unwritten policy that we would respond to everyone within 24 hours. This always impressed our clients. They knew they could count on a quick response. But, by today’s standards, even that wouldn’t cut it. People want answers—and they want them now.

My friend Shel Holtz says with some justification that new media do not kill old media. For example, TV didn’t kill radio: it significantly changed it, and we don’t get long dramas on radio, but radio is still alive and well. This got us into the discussion about whether the death of the 8-track (and then the cassette) disproves his thesis or not. He says the format changed, but it’s still audio.

But what about the fax? Is Michael Hyatt right? Is the fax dead? I remember when it was the most amazing thing I had ever seen, that a document could be sent over telephone wires. But now that many of us don’t have wires for our telephones anymore…

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Video in a whole new (Silver)Light

TechCrunch has a really interesting review of Microsoft’s new multimedia presentation and services software, Silverlight. I installed Silverlight on my Mac with no problem, and the demos show that this is going to be able to do a lot of neat things. For one thing, it might challenge the ubiquity of Flash. The video quality in the Fantastic Four movie trailer is stunning.

It tells me Web 2.0 might be moving to 2.2 or so, and that standards for web video may be moving up.

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