This post is about a prime example of how companies can use social media tools to improve their products and services.
You would expect this from a company looking to make a name for itself in social media, as Yammer is. If social media is your core product, you should be out there listening and participating in discussions related to your company.
But by actually following through on this philosophy, and listening to your users, you can identify and solve the problems you didn’t know were problems.
As SMUGgles know, I like Yammer a lot, and have been experimenting with it. I’ve even started a Yammer curriculum in this university.
In a recent post, Yammer 104: Yammer as GTD Reference File, I wrote about how Yammer can be used as the place where you do brain dumps…a repository of thoughts and links that is useful for individuals, but becomes exponentially more powerful as groups pool their resources.
If even one person finds Yammer helpful as a personal repository (much as I have with this blog as a personal GTD general reference file), that makes it worthwhile, especially since it’s free to start. That’s certainly the case for me. I blog as frequently and effortlessly as most anyone, but there’s no comparison in effort between writing a blog post and Twittering or Yammering. In my blog I feel a certain need to self-edit and polish my writing, because it’s in essence my “brand” to the world.
Not so much with micro-blogging platforms. They’re supposed to be terse. And even though it allows longer posts, Yammer is actually easier than Twitter because you don’t have to worry about the 140 character limit. The constraints of brevity can be beneficial, but when you over-edit to trim a few extra characters, it makes the process take longer. And in GTD, we’re all about eliminating friction and making it as easy as possible to organize. (That’s what I immediately saw as a benefit of Facebook, by the way; how it takes the friction out of maintaining friendships.)
With Yammer you also don’t have to be concerned with formatting, because there isn’t any. You can just post in links for reference, and they aren’t trimmed down to TinyURL versions. And if you want the links to be just shared within your company, Yammer is built for that; no one outside your company can see your Yammers (although I have seen a news report that suggests that collaborators from outside your company will be able to get access in a future upgrade.)
Anyway, in my Yammer 104 course I remarked how useful Yammer can be for cataloging general reference information, but lamented that it isn’t quite as useful as a blog because you have to search on tags. And that, of course, depends on people thinking to use the # sign to denote important terms.
I had tried searching on words that weren’t part of a tag, and got no results. Still, I thought Yammer was pretty useful. But in response to one of the comments, I said:
Thanks for your comment, John. Full text search is one thing I love about using a blog for GTD reference. If I can remember any obscure word from a post, I can find things quickly. With Yammer you can only search by tags (at least currently), so that’s why tagging matters. But it’s really easy to create a new tag by inserting a # for #single or #multi-word-tags.
The next day, Adam from the Yammer team responded in a comment:
Yammer currently DOES support full text searching as well as browsing messages by tag.
To which I replied:
Can you explain how the full-text searching works? I’ve tried searching for something that isn’t in a tag and I get no results.
And then Keith from Yammer said:
You can search for any text by simply entering the text into the search bar, in the upper right, and clicking the search icon. Also, make sure that you are not selecting any of the auto suggestions, which are tags and members. The results should then be broken down into messages, members, and tags.
You will find that with this tool the archive of information that is built up over time becomes extremely valuable. Essentially, your network is creating a shared knowledge base as topics are discussed, questions are answered, etc.
Well, that was exactly what I wanted Yammer to be, but I tried following Keith’s instructions exactly and still got no results, even when I was searching for an untagged item I saw on my Yammer home page. So I wrote:
Sorry, that just doesn’t work. I chose a word that appears in the most current page of our Yammers, searched based on it and there were no auto-suggestions that matched (hence none were selected.) I got zero results.
Searching by tags always works. It would be ideal if we didn’t have to tag and could do full-text search, but I have tried several time(s) and get no results.
At 4 p.m. today, Keith came back with the answer:
There appeared to be a bug that was affecting the full text search. The engineers believe they have just fixed it. Please try again and let us know if there is still an issue.
Also, we apologize for the inconvenience and appreciate you helping us out.
So I tried it…and now it worked!
Here’s an example:
Note that “home depot” isn’t a tagged term. So I tried a search on it and…
How cool is that?
Why does this matter? Two reasons:
- Any of us who recall seeing something about the Home Depot in our Yammer stream can do a search and find this post quickly. We don’t have to remember that it was at the #blogwell-conference, and we also don’t have to sort through many Yammers that might have a #twitter tag. We also could have searched on “hurricane” or “natural disaster” and found it. This makes Yammer much more useful, because we don’t need to remember to tag everything. As you see in my Yammer 104 post, I was excessively tagging because it was the only way to find things. That made for a lot of extra # signs #messing-up the #posts.
- As important as the enhanced search feature is, the fact that it demonstrates listening is even more crucial. Two different Yammer employees had participated in the conversation. I think Adam thought he was correcting me. Full-text search was a feature they thought they had as part of the service. He was trying to set the record straight. But as they continued to discuss, they discovered that somehow the feature they thought they had wasn’t working. And they fixed it.
Tools like Yammer can help you accomplish this, too, because you can read your Yammer emails (if you choose to receive them) and delete. You don’t need to keep the message in your email system (and neither do dozens or hundreds of your colleagues) because you know it’s housed in Yammer.
And you can find it through full-text search, not just searching by tags!
It will be interesting to see how full-text search scales for Yammer, and whether the full-text search will be rapid enough when a company has potentially thousands of Yammerers and maybe a million posts to search.
But if the company’s performance in that matches what I’ve seen in responsiveness on this bug fix over the last few days, I think they’ll handle it well.