SMUG Social Media University Global

Yammer 104: Yammer as GTD General Reference File

In this post I wrote about how a blog can be the ultimate personal electronic “general reference” filing system that is consistent with David Allen’s Getting Things Done, or GTD, approach to life organization.

I still think a blog can be useful for general reference. I often use the SMUG blog in that way. I vaguely remember that I’ve written about something here, and use the search box at right to find the information, often including links to relevant external Web sites.

But that post was written in the pre-Twitter, pre-Yammer era. I think these micro-blogging tools can be even better for this general reference function than a full-blown blog is.

Continue reading “Yammer 104: Yammer as GTD General Reference File”

Yammer 103: Coordinating Media Relations Idea Gathering

Among the benefits of Yammer is the ability to subscribe to, or “follow,” conversations or “tags” that you find interesting.

So instead of a mass e-mail going to 100 people in your department, you can Yammer with a tag, and only those people who are following that tag will get the e-mail.

Then they can respond by e-mail, and it all gets gathered, archived and redistributed through Yammer.

Here’s a practical example.

Suppose you have a geographically dispersed media relations team. You want to gather recommendations for potential subject experts for a story in an article you are writing for a publication.

Old Way #1: Send a mass e-mail to your whole department. Annoy most of the recipients with what they consider spam.

Old Way #2: Send an e-mail to a distribution list you have created, those who work in media relations. But no one who isn’t on your list gets the message, even if they might have something to contribute. The message is locked up in your recipients’ e-mail inboxes.

The Yammer Way: Go to Yammer and post your question with appropriate tags. It will look something like this as you enter it:

And in the Yammer timeline, it will look like this:

So, for colleagues who have followed the #press-call-alert or #media-relations tags, and who have their e-mail settings set appropriately, like this…

…will get e-mails sent directly to them. If they reply to the message, their responses also will be posted to Yammer.

The other benefit is that by being in the Yammer timeline, your message is available to others in your workplace, who may not have originally subscribed, but who might see that a conversation is occurring and decide to chime in.

And through Yammer tags, people subscribe to messages of interest to them. You don’t need to have someone maintain a master distribution list or, what’s worse, have each individual on the team maintaining his or her own distribution list. The lists maintain themselves in Yammer as people “follow” given tags.

The other benefit is that instead of having the info locked in e-mail inboxes, the Yammer site is searchable, creating a knowledge base for the workplace. But we’ll discuss that more in Yammer 104.

Assignments:

If you are a Mayo employee in Public Affairs, click this #public-affairs link and see if you can get signed up for and have access to this Yammer tag. You also could try following #social-media-team, #medical-edge, #media-relations and #press-call-alert.
If you are NOT a Mayo employee, I would be interested to find out what happens when you click those links in #1 above, or specifically whether you can see this particular Yammer. Part of the benefit of Yammer is that you can limit your updates to be only visible by your co-workers. If you can see mine (or if you can’t), I’d appreciate knowing that.

So let me know how this works for you in the comments below!

Yammer Time(s)

Yammer, which I have been featuring in a new curriculum offering, was featured significantly today in the New York Times and its Technology blog.

Here’s an excerpt from the article:

Successes like YouTube, the online video site sold to Google for $1.65 billion in 2006, convinced some venture investors that building a Web site with a large number of users could still be more valuable than making money from paying customers.

Now, as the global economy enters a severe downturn, the relative merits of these two philosophies will be tested again.

The two poles of the debate are apparent in the world of microblogging, where people use the Web or their cellphones to blast short updates on their activities to a group of virtual followers.

…

Yammer’s business model is compelling, Mr. Sacks said, because it spreads virally like a consumer service, but earns revenue like a business service. Anyone with a company e-mail address can use Yammer free. When that company officially joins — which gives the administrator more control over security and how employees use the service — it pays $1 a month for each user. In Yammer’s first six weeks, 10,000 companies with 60,000 users signed up, though only 200 companies with 4,000 users are paying so far.

The founders and backers of Twitter, which has reportedly raised $20 million from venture capitalists, are just as adamant about their decision to grow first and monetize second.

I love Twitter. In fact, a Tweet from Dennis McDonald is what alerted me to the blog post, which led me to the article. But I think the real strength of Yammer is precisely that it didn’t make a choice between growing and monetizing.

It has a business plan.

It can grow immensely (as it has) through viral, bottom-up adoption. It’s mode of adoption isn’t really much different from Twitter. Anyone can sign up for free using a company e-mail address, and can invite co-workers. The only limit is that people from outside your company can’t be part of your network.

But for most businesses, that’s actually a plus. I can talk with my co-workers about what I’m working on, or share links, without the whole world seeing.

And I’m betting that with this New York Times coverage, the growth is going to greatly accelerate. I recommend you check out both the article and the blog post.

Yet despite being positioned for strong growth, the Yammer leadership actually has a plan for how to make money from the service; a fee amounting to $12 per employee per year.

Some companies may try Yammer and then decide to go with their own microblogging networks, completely behind the corporate firewall. But at least through Yammer they can experiment with the concept for free instead of spending a bunch of money on a new software package and trying to get employees to use it.

This is a variation of how Microsoft has driven Sharepoint, except the Microsoft staff already has strong relationships with the corporate IT departments. Microsoft gives Sharepoint to companies for a free trial, and then charges a large fee if they end up deploying long-term.

Yammer doesn’t have those IT relationships, and so is using a bottom-up strategy.

I will still use Twitter for connecting with the world, but it’s going to be fun experimenting with Yammer to see how it can help workplace collaboration.

Do you use Twitter? Have you tried Yammer? What do you think of the two services and how you might apply them in your work?

Yammer 102: Your Yammer Profile

This course is part of the Yammer curriculum for Social Media University, Global. It shows you how you can adjust your personal settings to tailor Yammer to meet your communication needs.

After you’ve experimented with Yammer, please share your impressions in the comments.

And if you find this course helpful, you can use one of the buttons below to share it with your friends or the broader community.